Excel

Scale your spreadsheet to fit on one page when printing from Excel

Printing from Excel can be very frustrating, especially if your spreadsheet is too wide or too tall to fit on a single page.

You can use the Scaling option in Page Setup to set limits on how many pages wide and tall your document should be when you print it. The problem with that is that you can find your page fits onto one page, but becomes too small to read. Not only that, but Excel ignores any manual page breaks you’ve entered. This lesson explains how you can print your spreadsheet so it automatically scales to be one page wide without forcing the rows into a single page.

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Scale your Excel spreadsheet to fit your screen

If you work with large Excel spreadsheets, you’ll probably know the hassle of scrolling left and right, up and down as you try to work with all that data. You can use the Zoom feature to make the spreadsheet smaller and fit more onto the screen, but that doesn’t always give you the result you want. Often, it will make your spreadsheet too small or not small enough.

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Select cells quickly and easily in Excel using the keyboard instead of the mouse

Once you get used to using Excel, you can find that using the mouse to select data in your spreadsheet is somewhat slow and time consuming. Here’s a quick technique for selecting a range of cells in Excel.

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Calculating the current date and time in an Excel spreadsheet

There are many scenarios where you may need to use the current date and time in your spreadsheets. You may simply need to display the current date in a spreadsheet report. Or, you may need to perform a calculation that uses the current date or time. This lesson shows you how to enter a formula into a cell in Excel that outputs the current date and/or time, and updates automatically as time passes.

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Use the SUM function to add up a column or row of cells in Excel

There are a variety of ways to add up the numbers found in two or more cells in Excel. This lesson shows you how to use the SUM function to add up cells, rows and columns of cells in Excel.

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Calculate a running total of a column of cells in Excel

If you have a column of numbers and you want to calculate a running total of the numbers alongside, you can use the SUM() formula combined with a clever use of absolute and relative references.

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Extract text from a cell in Excel

This lesson shows you now to extract text from a cell in Excel. This is useful when you have a cell containing combining numbers and text, such as a part number, or several text values separated by commas. It introduces the RIGHT() and LEFT() functions, which are essential text manipulation functions in Excel.

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Use concatenation to combine text and numbers in Excel formulas

If you want to combine text with the results of a formula in a cell, you can use concatenation. Suppose you have calculated the total of a range of cells using a formula in cell D2. Now, you want to have cell A2 display the text “Today’s sales are $12,000”, where $12,000 is the value calculated in D2. As the value in D2 changes, you want the value in A2 to update automatically.

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Absolute and relative references in Excel

When you create a formula in Excel that refers to other cells in the worksheet, Excel will store the information about those cells as relative references. Relative references and their counterpart, absolute references, are one of the things that make spreadsheets such a powerful tool.

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Create a PDF from Word, Excel, PowerPoint or any Microsoft Office document

If you need a free option to create a PDF of a Microsoft Office document, your options will depend on which version of Microsoft Office you are using.

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